ACC Trip Waivers

If you are joining us on any ACC Adventure, you will be requested to complete the documents listed below. Prior to registering for any of our trips, please read each waiver carefully and ensure that you understand the contents of each. If you have any questions, please contact the ACC Mountain Adventures Coordinator at [email protected]

NOTE: You are not required to complete and submit these documents prior to your trip. We will provide all necessary waivers on the first day of your adventure. Guides and/or camp staff will need to witness you signing all waivers. 

ACC Acknowledgment of Risk Waiver 

The completion of this liability waiver is a requirement for all ACC trips set out by our insurance underwriter and land managers that we work with.

Download Acknowledgement of Risk Waiver (EN)
Download Acknowledgement of Risk Waiver (FR)

Declaration of Health and Exposure

To ensure the safety of ACC participants and guest, and the prevention of the spread of COVID-19, you are required to complete this document. The inability to make one or more of these attestations may disqualify you from participation.

Download Declaration of Health and Exposure  

Model Release Agreement                          

The completion of this agreement permits the ACC to use your image in photo and video content for legitimate uses as outlined in the document.

Download Model Release Agreement  

  Additional ACC Trip Waivers

Depending on your trip, you may also be requested to complete the following waivers in addition to those listed above:

ACMG Acknowledgment of Risk Waiver 

For any trips led by a contracted ACMG member, you will be required to complete this liability waiver in addition to the ACC Acknowledgement of Risk Waiver.

Download ACMG Liability Waiver 

ACMG Consent of Minor Release Waiver

The parent and/or guardian of any individual aged 17 or younger will be required to complete this waiver in addition to the ACC Acknowledgement of Risk Waiver.

Download ACMG Minor Release Waiver   

Avalanche Canada Liability Release Waiver

This waiver is required for any course that follows the Avalanche Canada curriculum guidelines (i.e. AST 1, AST 2, etc.)

Download AST Student Release

Covid Protocols for ACC Programs

What are we doing to keep you safe and what do we expect from you?

Pre-Camp

The ACC will ensure:

  • We are up to date all local COVID-19 restrictions for regions where camps are run
  • Pre trip communication with guides on current COVID-19 protocols
  • Pre trip communication with participants on any changes to protocols for their program
  • We verify that the required COVID-19 documents submitted are valid

What we are asking you:

  • To read and sign the Covid health and exposure declaration form (located above on this page)
  • To bring your own full coverage face masks that will last the duration of the camp

Day Programs

Day program are currently open to all individuals. Masking and social distancing will not be enforced. We continue to issue our health declaration form and ask anyone with Covid symptoms to stay home. We encourage people to limit their exposure before trips and frequent hand washing/hand sanitizer during our programs.

Should someone start to show signs of Covid during a day program: the person will remain 2 meters distance from everyone else and be required to wear a mask. They may be limited in how they can continue to join the activity but the guide will create adaptations where possible to make sure that the participant can still participate as much as possible while keeping them isolated from the others. If the guide is the one showing symptoms they will make the call if it’s possible to continue and remain distanced or if the program needs to end early.

Should someone start showing severe symptoms, arrangements will be made to get them to a medical facility. At any point someone can choose to remove themselves from the camp and drive home if they are feeling unwell.

Meanwhile if the rest of the program staff and participants are feeling healthy the camp can go on with extra precautions in place (masking and distancing). At any time the guide can make the call to stop the camp based on their judgement and the comfort levels of those in the program.

Overnight Programs

Until October 31st 2022 we are requiring all program staff and participants have at least two Covid vaccinations. We will continue to assess conditions throughout the fall but the plan is to lift the vaccination requirement for all camps come November 1st.

During overnight trips we are not enforcing masking and distancing. However, we are asking that everyone bring their own masks should anyone in the group start to show covid symptoms.

If someone shows covid symptoms during the program: They will be asked to isolate. If possible the camp manager or apprentice guide will take the symptomatic person out to their vehicle. The office will stay informed and make sure the participant makes it home safely or to a hotel to quarantine if they cannot drive home (ex: they need to fly home). Should this happen the ACC is not responsible for the costs of the hotel or if a flight needs to be changed (see insurance information below).

If someone shows severe symptoms: The person will be evacuated as soon as possible, possibly by helicopter. Should this happen the participant will responsible for the cost of the helicopter flight.

Meanwhile if the rest of the program staff and participants are feeling healthy the camp can go on with extra precautions in place (masking and distancing). At any time, the guide can make the call to stop the camp based on their judgement and the comfort levels of those in the program.

GMC Specific

Rapid antigen tests will be available in limited supply at camp. There will not be enough for everyone to test. This is because once the first few people test positive any people showing symptoms after that would be treated as covid and would have to isolate no matter the rapid test results.

People who show symptoms will have to isolate in their tent and the camp coordinator or camp manager will continue to check on them and monitor symptoms. Should symptoms remain mild they will remain up at camp; the GMC is the best place to isolate and decrease the likelihood of transmission as it is outside, and isolation is logistically easy. At the end of the week Alpine Helicopters will be informed that we have symptomatic people, and they will head out on the last flight directly to Golden. They will need to make arrangements for their vehicle if it is at staging. Alpine Helicopters has a divider in the helicopter separating the pilot and the passengers. All symptomatic people will sit in the back. Alpine Helicopters will then sanitize the machine immediately following any trip carrying covid-positive or suspected passengers.

If someone shows severe symptoms: The person will be evacuated as soon as possible by helicopter. Should this happen the participant will responsible for the cost of the helicopter flight. They will get flown to Golden where if needed they can seek medical attention or quarantine in a hotel. If they are well enough they can drive home (if they have a vehicle). Once back in Golden, people are expected to follow the current covid restrictions and guidelines as laid out by the BC regional health authority.

Meanwhile if the rest of the program staff and participants are feeling healthy the camp can go on with extra precautions in place (masking and distancing). At any time, the camp manager can make the call to stop the camp based on their judgement and the comfort levels of those involved.

Should enough staff get Covid that the camp can’t run or enough participants (12+) get covid the ACC will arrange to have the camp evacuated early as to not have overlap in the helicopter with people coming in for the next week. At least two asymptomatic people will remain in camp to tie things over until the next week comes in. Preferable one of these people will be the camp manager. These people will fully sanitize the basecamp so it’s ready for the incoming week.

General

- Should a participant miss days of the camp due to isolating with Covid symptoms, there will be no refund on the camp. This is a known risk heading into camp.
- If the program ends early due to the camp staff getting sick, participants will be refunded the missed days of the camp.
- This is a team effort and we ask everyone to be honest with how they are feeling. Health and safety are at the end of the day the most important thing, the peaks will always be there.

Liability Insurance for Helping with Club Activities – We’ve Got You Covered

The venues (outdoor and indoor) in which we all recreate can be potentially dangerous places and we all know that accidents can happen.

The ACC’s first goal is always to prevent accidents and injuries through safety education and leadership training. But the Club also carries a comprehensive liability insurance policy that covers its members leading or involved in running an ACC trip/event, and its contractors and employees in case they are named in a lawsuit following an accident. 

Being covered by this policy is a benefit of ACC membership and it might be a bigger benefit than many people think.
If you’re an ACC member and you’re leading an ice climbing outing or helping out with the logistics of a ski camp or belaying in a sport climbing competition – any official ACC activity – you’re covered under our policy. If an accident happens that results in a lawsuit, the ACC’s insurance company steps in and covers legal bills and damages to $5 million.

Liability insurance is something we all hope we never have to use. But like your helmet or your crevasse rescue skills, it’s good to know that it’s in place should you ever need it.

The ACC also sells Tugo travel insurance for personal trips. These policies cover activities such as rock climbing and hiking. They can also be tailored to cover activities such as ice climbing and mountaineering over 6,000m. We have a licensed insurance agent based out of the National Office in Canmore who can answer queries, including the ins and outs of what is needed for your particular adventure. See our Travel Insurance page.

Quick Tugo Insurance Info

Emergency Medical
Covid is covered under all Tugo Medical plans for those who are fully vaccinated in their home province. In Alberta and BC this means you have had at least two vaccinations (the last one at least 14 days before your trip) and you have either received or are scheduled to receive the third one (even if it’s after the trip). If this applies to you then any medical costs associated with covid will be covered up to your plan limit. If you do not meet the requirements above, medical expenses associated with covid will not be covered.

Trip Interruption
Trip interruption can be added on or bought as a stand-alone policy. If you get covid, it will cover you for quarantine costs (hotels, food, flight changes) up to your plan limit. In order to be covered you need to prove that you had covid by getting a test at a lab or a pharmacy. It can be a rapid test but you must have a documentation that shows your name, the date, the lab/pharmacy name and the positive result. Because you cannot access a lab/pharmacy up at camp, helicopter flights out of camp are not covered under Tugo Trip Interruption Policies.

Trip Cancellation
Trip cancellation covers you for any non-refundable costs for your trip. If you can get credits for an expense then you can’t claim that expense under trip cancellation. We recommend trip cancellation for hut bookings and ACC programs such as the GMC. Trip cancellation must be bought before you leave for your trip. If you have had covid in the last 60 days of the date of buying your plan, any complications from that covid diagnosis will not be covered. However new cases of covid would be still be covered. If you get covid before your trip and can’t go you again need to prove it by getting a test at a lab or a pharmacy. It can be a rapid test but you must have documentation that shows your name, the date, the lab/pharmacy name and the positive result.